HR Assessment Tool- California Labor Solutions

Name *

First

Last

Company Name *

Position/Title *

Website / URL

Email *

Phone *

Number of Employees on the Payroll *

Do you have any current HR related needs or challenges? *

Do you have this year’s labor law poster in a place where employees congregate, and all the blanks are filled in on the poster? *

Yes
No
Not Sure
N/A

If you have primarily Spanish speaking employee(s), do you have a Spanish version of the poster in place? *

Yes
No
Not Sure
N/A

Do you have all company policies documented (i.e. Employee Handbook)? If yes, have your employees signed an acknowledgement for these policies? *

Yes
No
Not Sure
N/A

Was it updated this year? *

Yes
No
Not Sure
N/A

How many files do you maintain for each employee? *

Do you have any 1099 independent contractors? *

Yes
No
Not Sure
N/A

Has their contractor status been evaluated under California’s latest independent contractor law (AB5)? *

Yes
No
Not Sure
N/A

Do you have updated/current ADA compliant job descriptions for each job family in the organization? *

Yes
No
Not Sure
N/A

Is the person who handles your recruiting process is aware of the current legally required new-hire documents and legally prohibited questions throughout the entire recruitment cycle, including the job posting, job application, and interview? *

Yes
No
Not Sure
N/A

Do you use an application for employment form where the applicant is required to sign? *

Yes
No
Not Sure
N/A

Do you conduct background check investigations for new hires? *

Yes
No
Not Sure
N/A

If so, do you conduct the background check process before you extend a conditional job offer to the candidate? *

Yes
No
Not Sure
N/A

Do you provide written notice to your employees every time their pay rate changes? *

Yes
No
Not Sure
N/A

Are you using the new (most recent) I-9 form and ensuring that it is completely filled-out before filing it? *

Yes
No
Not Sure
N/A

Are you certain your independent contractors (1099) meet the new California ("A-B-C") legal requirements? *

Yes
No
Not Sure
N/A

Do you have a current IIPP? (Injury and Illness Prevention Program) *

Yes
No
Not Sure
N/A

Is a copy of the IIPP given to all employees? *

Yes
No
Not Sure
N/A

If you have 20 or more employees, do you post the OSHA Form 300A in February of each year? *

Yes
No
Not Sure
N/A

For any employees who receive a commission, do they have a commission compensation agreement in writing and in compliance with this year’s regulations? *

Yes
No
Not Sure
N/A

Are you paying hourly employees at least twice per month? *

Yes
No
Not Sure
N/A

Are you certain that you exempt/salaried employees properly classified as being exempt from overtime pay? *

Yes
No
Not Sure
N/A

Do your non-exempt (from overtime) hourly employees complete daily time records? *

Yes
No
Not Sure
N/A

Do you pay overtime to non-exempt/hourly employees after 40 hours worked in the workweek AND after 8 hours worked in the workday? *

Yes
No
Not Sure
N/A

Do you keep daily records of all non-exempt (from overtime) employees’ time (their time in, time out, rest breaks and meal periods)? *

Yes
No
Not Sure
N/A

Do you consistently document employee performance for all employees? *

Yes
No
Not Sure
N/A

Do you communicate formal and informal employee discipline in writing to the employee? *

Yes
No
Not Sure
N/A

Do you have the CA Paid Sick Leave notice signed and in each employee’s personnel file? *

Yes
No
Not Sure
N/A

If cameras are in the facility, have employees been informed in writing? *

Yes
No
Not Sure
N/A

Are employees who leave the company paid all accrued and unused vacation? *

Yes
No
Not Sure
N/A

If sufficient notice is given, is the final paycheck given to the employee on the last day of work? *

Yes
No
Not Sure
N/A

If the employee doesn’t provide notice before resignation, do you provide them with their final paycheck within 72-hours, counting Saturdays and Sundays? *

Yes
No
Not Sure
N/A

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